Schoolbox Help - Learning Activities

What Are Learning Activities

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Learning Activities are used to deliver teaching, assessment, collaboration, planning, and reporting within Schoolbox.

Each Learning Activity type supports a different workflow. The options available depend on your permissions, your school's configuration, the selected Work Type, and where the activity is being created.

Learning Activity Types

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Activity Type	Purpose
Project	Organise multiple related Learning Activities into a single project.
Due Work	Create assessable work that students complete and submit for marking and feedback.
Task	Create a learning activity that tracks completion without requiring a formal submission.
Quiz	Create structured assessments using question-based activities.
LTI Assessment	Launch and manage assessments provided by an external LTI tool.
Lesson Plan	Create lesson planning content that can optionally be published to students.
Discussion / AI Discussion	Create an AI-guided discussion activity where students interact with the configured Dialog Agent.
Reporting Activity	Create staff-managed activities used for curriculum and summative reporting.

Creating Learning Activities

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The Learning Activity types available when creating a new activity depend on your permissions, the selected Work Type, and your school's configuration.

Some activity types require additional Schoolbox features to be enabled.
Reporting Activities are only available to users with permission to manage them.
Work Types can restrict which Learning Activity types are available through the Permitted Activities setting.
Some activity types may not be available in specific contexts, such as when creating customised activities for selected students.

Activity Audience And Feedback Visibility

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Activity Audience and Feedback Visibility are separate settings that work together to control who can access a Learning Activity and its results.

Activity Audience determines who can access the activity. This is configured by the selected Work Type.

Feedback Visibility determines who can view grades and feedback after they already have access to the activity.

Feedback Visibility cannot override Activity Audience. If a user is excluded from the Activity Audience, they cannot open the activity or view its grades or feedback.

Activity Audience

Activity Audience	Behaviour
Staff Only	Only staff can access the activity. Students and parents cannot view the activity, grades, or feedback.
Staff & Students	Staff and participating students can access the activity. Parents cannot view the activity, grades, or feedback.
Staff & Parents	Staff and parents of participating students can access the activity. Students cannot view the activity, grades, or feedback.
Staff, Students & Parents	Staff, participating students, and parents can access the activity, subject to dates and participation.

Feedback Visibility

Supported Learning Activities provide the following Feedback Visibility options:

Staff Only
Staff & Student
Staff & Parent
Staff, Student & Parent

The available Feedback Visibility options depend on your school's LMS Policy settings.

Existing activities may retain a previously selected Feedback Visibility option, even if that option is no longer available for new activities.

For supported Learning Activity types, Feedback Visibility can also be updated from supported Markbook views.

How Dates Affect Visibility

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Activity dates affect when students and parents can view and interact with Learning Activities.

Publish date controls when students and parents can see the activity.
Open date controls when students can begin work or submit responses, where relevant.
Due date controls due and overdue status.
Close date may prevent further access or hide closed activities, depending on the page or view.
Lesson Plans hidden from students are also hidden from parents.

Staff can generally view activities before they are visible to students and parents.

Student Participation

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Student Participation controls which students are included in a Learning Activity.

Depending on the activity type and context, staff may be able to:

include students
exclude students
create a customised activity for selected students
add students to an existing customisation, where supported

Students who are excluded from an activity cannot access or complete it, even if the selected Work Type includes students.

If a student already has submissions, feedback, or activity interactions, Schoolbox may require confirmation before changing participation.

Student Participation is not available for every Learning Activity type or context.

Grades, Feedback, And Markbooks

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Learning Activities can appear in Markbook and Grades pages depending on the activity type, Work Type, audience, dates, and feedback settings.

Work Types determine whether activities appear on Grades pages.
Feedback Visibility determines who can view grades and feedback.
Staff can manage grades and feedback through supported markbook views.
Students and parents only see grades and feedback when Activity Audience, Student Participation, dates, and Feedback Visibility allow it.

Understanding Learning Activity Settings

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Several settings work together to determine how a Learning Activity behaves.

Setting	Purpose
Learning Activity Type	Determines the teaching, assessment, collaboration, planning, or reporting workflow the activity supports.
Work Type	Determines the Activity Audience, permitted activity types, and Grades page visibility.
Student Participation	Determines which students are included in the activity.
Feedback Visibility	Determines who can view grades and feedback after they already have access to the activity.

Availability Of Activity Types

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You may not see every Learning Activity type when creating an activity.

Project may not be available when creating an activity inside another Project.
LTI Assessment only appears when LTI Assessments are enabled.
Discussion / AI Discussion only appears when the AI or Dialog Agent feature is enabled.
Reporting Activity only appears when Reporting Activities are enabled and you have permission to manage them.
Some activity types may be hidden when creating a customised activity for selected students.

Work Types

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Every Learning Activity uses a Work Type. Work Types are configured by administrators under Administration > LMS > Lists - Work Types.

A Work Type controls:

the Activity Audience
which Learning Activity types can use the Work Type
whether activities using the Work Type appear on the Grades page

Activity Audience is configured on the Work Type using one of the following options:

Staff Only
Staff & Students
Staff & Parents
Staff, Students & Parents

If a Learning Activity type is not permitted by the selected Work Type, it cannot be created using that Work Type.

Configuration and Permissions

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School administrators configure Work Types and LMS Policy settings.
Staff with appropriate activity permissions can create and manage normal Learning Activities.
Reporting Activity creation requires Reporting Activities to be enabled and appropriate reporting permissions.
Reporting status and feedback access require staff access to student grades or an equivalent permission.
Students and parents only see activities when audience, participation, and dates allow access.

Related Help

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Learn more about specific Learning Activity features:

Work Types
Due Work
Task
Quiz
Lesson Plans
LTI Assessments
Discussion / AI Discussion
Reporting Activities
Student Participation
Markbook
Grades