Resource Booking

What is Resource Management

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Resource Management allows your school to manage shared spaces and equipment in one place.

This can include classrooms, meeting rooms, halls, sports facilities, buses, audio-visual equipment, and other shared resources.

Each resource can have a capacity. Staff can book the quantity they need, and overlapping bookings can be approved while their combined quantity remains within the resource capacity.

What can you do

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With Resource Management, you can:

  • check a resource's availability and capacity
  • book rooms, spaces, or equipment and select the quantity you need
  • include resources when creating events
  • manage and update your bookings, including their quantity
  • set resource capacity and booking rules, if you are a superuser
  • approve or manage booking requests, if you are a moderator

Who uses Resource Management

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Different roles use Resource Management in different ways.

  • Staff book resources for classes, events, or activities
  • Superusers set up and configure resources
  • Moderators approve or manage booking requests

Common tasks

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If you are not sure where to start, choose one of the options below.

I want to book a room or resource
Go to Book resources

I want to set up or configure resources
Go to Set up and configure resources

I want to approve or manage bookings
Go to Moderate resource bookings

Frequently asked questions

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Why can’t I book a resource?
You may not have permission, a booking rule may prevent the booking, or your requested quantity may exceed the remaining capacity.

Why does my booking need approval?
Some resources are moderated. This means a staff member must approve the booking before it is confirmed.

Why is my booking still pending?
The resource may require moderation, or the requested time may be over capacity and the resource allows conflicting booking requests.

Why can I see some resources but not others?
Access to resources depends on your role and your school’s configuration.

Why can’t I select a quantity?
The Quantity field is shown for resources with more than one bookable item. Resources with a capacity of one use a quantity of one automatically.