Release v25.1

• In order to utilise the new AI Lesson Plan generator, you must provide an OpenAI or Azure OpenAI endpoint and be running GPT-4o, GPT-4o Mini, or a later version.
• We’ve added support for new GPT engines, including GPT-4.1 and GPT-4.1 Mini. We've removed GPT-3.5 and GPT-4, and all customers who previously used GPT-3.5 or GPT-4 have been upgraded to GPT-4.1 Mini for improved price and performance.  
• As part of the upgrade, we’ve added a new field, ‘Current Location,’ to student profiles. Please review its visibility settings to ensure you’re comfortable with who can view the student’s current location.
• By default, a timetable/daily org import is now scheduled for 8:30 AM. Please review this setting to ensure it aligns with your expected timetable availability and does not conflict with your existing full import schedule.
• For customers using the ISAMS API, make sure to provide REST API credentials to receive high-quality portrait photos. You can set these credentials on the School Data Import home screen.
• In order to utilise the pastoral expiries, you must review the default expiry period for each pastoral type and sub-type. Once you have set the expiry period, you can apply an expiry date to all historical records, ensuring that items created beyond the expiry period are archived.
• To enable help text for pastoral types, review all your types and sub-types, and ensure you set up the appropriate explanation text to display when teachers are adding records of that type.
• If you wish to sync confidential pastoral attachments to Synergetic, you must configure a secure document classification in Synergetic. Then, you can set this classification on the Pastoral Types List screen for confidential documents.
• All self-issued JWTs now contain a JTI, which is required to improve JWT security.

Relevant to: All Staff, Marketing.
Plans: All

Create or adapt images in minutes without leaving Schoolbox. The new AI Image Generator keeps content creation in the same place you plan, teach, and communicate, saving time and reducing tool switching so you can focus on what matters most: your students.
 

Where You’ll Find It:
Access AI Image Generator anywhere the file drop zone or file picker appears; including news posts, tiles, badges, banners, and the rich text editor, so you can create visuals right in the flow of your work.
 

How to Use It:

1. Select 'Image Generator' from the file picker.
2. Describe the image you need, or upload one to adapt.
3. Refine through a quick, conversation-style back-and-forth.
4. Insert it directly where you’re working.
    

Why It Matters for Your School:

• Supports brand consistency: Enables staff to generate images that follow your school’s style and visual identity, ensuring a cohesive look across all content. 
• Saves time: Create visuals in minutes without switching tools.
• Keeps content relevant: Match images to your audience and context.
   

For further information, see our help pages on AI Image Generator: 
- Set Up the AI Image Generator (for Superusers)
- Generate an image using the AI Image Generator

Relevant to: Marketing, Schoolbox Admins, Teachers.
Plans: All

Create consistent, high-quality content faster, without starting from scratch. The new Content Templates feature lets school and design administrators set up ready-made templates that staff can adapt for their needs, all within Schoolbox. By keeping templates in the same platform where you teach, communicate, and manage resources, you can scale good practice across your school while saving time on repetitive tasks.
 

Where You’ll Find It:
Templates are optional, and can be created in these areas of Schoolbox:

• News Articles
• Assessment Feedback
• Learning Activity Descriptions
• Homepage Text boxes
• Email
• Calendar Events
• Badge Evidence
• Learning Moments
   

How to Use It:

1. Select the relevant content area (e.g., news article or calendar event).
2. Choose a template from the list.
3. Insert it with one click, then adapt it to your context.
    

Why It Matters for Your School:

• Saves time: Speeds up content creation by removing repetitive setup and formatting.
• Supports brand consistency: Enables staff to create content that follows your school’s tone, structure, and visual identity, ensuring a cohesive look across all communications.
• Keeps quality high: Maintains clear, accurate, and consistent messaging across classrooms, teams, and campuses.
• Improves community engagement: Ensures parents and students receive well-structured, easy-to-read communications.
• Onboards staff faster: Gives new team members ready-to-use starting points that reflect your school’s best practices.

For further information, see our help pages on Rich Text Editor Templates.

Relevant to: Teachers.
Plans: Community Elite, Community Enhanced, Learning Essentials, Learning Enhanced.

Gain greater visibility and control over student Learning Moments all in one place. Learning Moment Moderation and the new Learning Moment Report make it easier for teachers to oversee, approve, and provide feedback on Learning Moments before they’re shared with parents, ensuring they are meaningful, appropriate, and aligned with your school’s standards.
 

Where You’ll Find It:
The Learning Moment Report brings all Learning Moments for a class or group into a single view, with filtering options for published state, tags, learning area, and curriculum. You can link Learning Moments to specific classes or groups for clearer curriculum alignment, and enable moderation by year level to suit your school’s needs.
 

How to Use It:

1. Open the Learning Moment Report for your selected class or group.
2. Use filters to narrow your view.
3. Approve, reject, or request edits (individually or in bulk) before publishing to parents.
4. Add targeted feedback to guide student reflection and growth.
    

Why It Matters for Your School:

• Improves oversight: Gives teachers and leaders a complete view of student Learning Moments in one place.
• Ensures quality: Maintains the standard and appropriateness of content shared with parents.
• Supports a safe environment: Controls what is visible beyond the classroom, protecting student wellbeing.
• Builds parent trust: Shares polished, purposeful Learning Moments that reflect your school’s values.
• Drives student agency: Feedback helps students reflect on their learning and improve future contributions.
• Saves time: Bulk moderation and smart filters make reviewing quick and efficient.
• Encourages meaningful sharing: Multi-evidence support helps students tell richer learning stories, giving more context and depth to what they share.
• Protects student work: Draft mode and autosave help students recover incomplete work and either finish or still choose to share it intentionally.

For further information, see our help pages on:
- Enable Learning Moments Moderation (as a Superuser)
- Moderate Learning Moments (as a school staff)
- How a student can create a Learning Moment

Relevant to: Heads of Faculty, Course Coordinators, Teachers.
Plans: Learning Essentials, Learning Enhanced.

Simplify assessment workflows, ensure consistent feedback, and gain oversight across an entire course, not just class by class. This upgrade gives course coordinators, heads of faculty, and teachers a central point to view, enter, and publish marks and feedback for all students in a cohort, helping standardise assessment processes, maintain equity, and save time on high-stakes or moderated tasks.
 

Where You’ll Find It:

• Access the Course Markbook to see all students across all classes in a course in one spreadsheet-style view.
• Filter by class, activity type, or curriculum to focus on what matters most.
• Use the Course Status Page for an at-a-glance view of all learning activities, grouped by classes in the course.
• In the Class Markbook, assessments are now grouped by course units for clearer curriculum alignment.
   

How to Use It:

1. Open the Course Markbook to view the full cohort.
2. Enter marks, comments, or request resubmissions directly from the interface, no need to open each assessment individually.
3. Bulk import results from a spreadsheet for the whole cohort.
4. Adjust feedback visibility in one place.
5. Publish grades and feedback for all classes in bulk once moderation is complete.
    

Why It Matters for Your School:

• Saves time: Enter marks and feedback for multiple classes from one screen.
• Drives consistency: Standardise assessment feedback and grading across classes and teachers.
• Improves oversight: Give course coordinators and faculty leaders a complete picture of student progress and learning trends.
• Supports equity: Ensures all students in a cohort receive feedback of the same quality and at the same time.
• Supports collaboration: Ideal for multi-teacher courses, enabling peer review and cross-class moderation.
• Builds trust: Standardised processes improve confidence among staff, students, and parents in grading fairness.

For further information, see our help pages on:
- Set visibility for assessments in a Course Markbook
- Use Quick Action in the Course Markbook
- View status to check student progress across all classes
- Import feedback for an assessment across all classes in a year level
- Publish grades and feedback in bulk across all classes in a year level

Relevant to: Pastoral and Wellbeing Teams, Year Level Coordinators, and Executive.
Plans: Community Elite, Learning Enhanced.

Get a real-time view of how often pastoral records are being logged across your school. Pastoral Frequency Reports make it easy to track behaviour notes, classroom interactions, and support interventions, helping you spot patterns, ensure consistent pastoral care, and take timely action to support the whole learner.
 

Where You’ll Find It:

• Access the pastoral care reports and select the Pastoral Frequency view for a live snapshot of trends across your school.
• Filter by time period, student group, record type, or sub-type to focus on the areas that matter most.
• Switch between a high-level cohort overview and an individual record drill-down, all in one interface.
   

How to Use It:

1. Open the pastoral care report and select the Pastoral Frequency view.
2. Apply filters by timeframe, group, type, or sub-type.
3. Review points automatically calculated across students, time periods, and record types.
4. Drill down into individual records to see what was logged, by whom, and when.
    

Why It Matters for Your School:

• Improves oversight: Gives leaders and pastoral care teams a clear, live view of student behaviour and wellbeing trends.
• Drives proactive action: Spot emerging patterns early and intervene before issues escalate.
• Supports fair decisions: Use transparent, consistent data to inform awards, merits, or demerits.
• Promotes consistency: Align pastoral care approaches across classes, year levels, and campuses.
• Connects the whole learner picture: Integrates behaviour and wellbeing data alongside academic information for more informed conversations.
• Provides evidence: Back up interventions, follow-ups, or escalations with clear, accessible records.

For further information, see steps 16 and 17 of our help page on Create a Pastoral Care Report. 

Automatic Storage Cleanup

Relevant to: Superusers, IT teams, Admin.
Plans: All

Improve disk space management and reduce hosting costs with automated file removal. Each night, Schoolbox now permanently deletes files that are no longer referenced, helping IT teams maintain efficient storage usage. This process does not remove soft-deleted objects, so accidentally deleted items can still be restored if needed.
 

Export and Import Quizzes

Relevant to: School Staff
Plans: LMS

Teachers can now copy quizzes between courses, classes, or even across different Schoolbox instances.

See the help page for more details.

Improved Assessment Differentiation

Relevant to: School Staff
Plans: LMS

Rebuilt differentiation tools to give teachers greater control and oversight, including inline visibility of pastoral care flags. Streamlined adjusted assessment creation with the ability to create or copy learning activities directly from the original.

See the help page for more details.
 

Updated Editor Features

Relevant to: School Staff
Plans: LMS

• Fullscreen mode added for a focused editing experience.
• Improved emoji support for more expressive content.
• Bookmarks (anchor tags) enable internal page linking.
• Character Map updated to include language diacritics, supporting French, German, and other languages.
• Source editing enhanced with syntax highlighting for improved readability and code accuracy.

See the help page for more details.
 

Import Veracross portrait photos 

Relevant to: School staff
Plans: LMS

Schools using Veracross can now automatically import student and staff portrait photos into the platform. This helps ensure profiles stay up-to-date and visually complete without requiring manual uploads. This feature works when the Load Photos From SIS setting is enabled in your configuration. To activate photo syncing, your Veracross integration must be updated to include the person_photos:list API scope. This enhancement is especially helpful for schools that want to streamline photo management across systems and improve the overall user experience in the LMS.

See the help page for more details.
 

Embed Third-Party Widgets on Profile

Relevant to: Superusers
Plans: All

A new iFrame field type is available via the Profile Editor that enables the embedding of third-party content into the user profile pages. It features token and remote services API support, allowing you to securely embed widgets that provide additional information about the user. 

Example use cases include: attendance information, learner analytics, medical information, or actions to follow up. Build your own, or integrate with existing partners; this feature allows deeper integration into third-party systems than ever before.

Last Minute Changes

• Improved PDF Previews: An inline PDF previewing tool is now included inside our preview window. This is especially helpful for iOS and Safari users, where PDF support was previously limited.
• More Flexible Pronoun Support: We have added possessive and reflexive pronouns to our templating system, giving you more control over pronoun usage in feedback and pastoral record templates.
• Custom AI System Prompts: The AI text generation now has the ability to configure an overall system prompt, allowing schools to set guardrails and preferences when generating content. 
• Enhanced Location Details on Profiles: Profiles now display the current period and time range alongside the user’s current location.

This release includes updated content in the Online Learning Course, with refreshed videos and tasks designed to leverage the innovative v25.1 Schoolbox features!

Updated Videos:

Updated Resources & Content:

Additionally, we've updated a range of resources that help you use the OLC at your school, including Getting Started with the OLC - A Quick Guide for School Staff. The Group Page Submission in the Fundamentals unit has been slightly adjusted to encourage staff to apply their learning across the project, and we've provided access to exemplars and a Frequently Asked Questions section. The Class Markbook infographic now reflects the latest functionality. 

Don't have the OLC? Speak to your School Engagement Manager to add the Online Learning Course (OLC) to your account.

NOTE: These updates will not affect already completed/self-assessed Tasks, nor prior eligibility for OLC '25 Badges.