Summative Reporting

To preview a Summative Report go to Administration > LMS > Summative Reports.

1. Locate the report you want to preview in the Summative Report List.

2. Select the Eye icon to preview the report. 

NOTE: The report preview will open in a new window. 

To edit a Summative Report go to Administration > LMS > Summative Reports.

1. Locate the report you want to edit in the Summative Report List.

2. Select the edit pencil to open the report to edit and make changes. 

To copy an existing Summative Report go to Administration > LMS > Summative Reports.

1. Locate the report you want to copy in the Summative Report List.

2. Select the copy icon to duplicate the report.

3. The report including its settings and title will be duplicated. 

NOTE: To rename the report you need to edit it. 

To delete a Summative Report go to Administration > LMS > Summative Reports.

1. Locate the report you want to delete in the Summative Report List.

2. Select the bin icon to delete the report.

NOTE: There is no way to restore deleted reports. If you have deleted a report please contact support. 

To download a Summative Report go to Administration > LMS > Summative Reports.

1. Locate the report you want to download in the Summative Report List.

2. Select the download icon to download the report.

3. The download will automatically begin and you will be taken to a loading screen. 

4. Once the download is complete you will be notified via an instant notification.

5. Select the instant notification to download a ZIP file of all the reports to your device. 

NOTE: The ZIP file will contain folders which contain will contain a students report. See example below.

SCREENSHOT OF folder with more folders

NOTE: You will be required to unzip the file to access the folders and reports.

Summative Reports utilise a particular logic to order the pages and their respective learning activities. That logic is:

• Order pages by ‘Sequence’ as defined during the class upload process.
  • The higher the number in the sequence, the earlier the page will appear.
  • Where a value is not defined, it will treat the null as a 0.
  • Negative numbers may also be utilised.
  • For example, these sequence values would create this order on the Summative Report:
    • PE (1000)
    • English (99)
    • Science (90)
    • Humanities (4)
    • Art ( )
    • Maths (-1)
• Where pages have the same ‘Sequence’ value, order alphabetically by page name,
  • For example, these sequence values would create this order on the Summative Report:
    • PE (1000)
    • English (99)
    • Science (90)
    • Geography (4)
    • History (4)
    • Art ( )
    • Design ( )
    • Maths (-1)
• Within a page, sort by imported Unit’s open date.
  • For example, within PE:
    • Movement Composition (1/1/2024)
    • Health & Fitness (1/5/2024)
    • Net & Wall Games (4/5/2024)
    • Athletics (10/12/2025)
• Where Unit open date’s match, sort alphabetically by Unit title.
  • For example, within PE:
    • Health & Fitness (1/1/2024)
    • Movement Composition (1/1/2024)
    • Net & Wall Games (4/5/2024)
    • Athletics (10/12/2025)
• Within the unit, sort learning activities according to the order in the Course Builder Component or as seen when modifying the Course.
• Where a learning activity was created on the class, use the due date in comparison to the other due dates on the Course Outline.
• If the learning activity is within a project:
  • Sort learning activities according to the order in the Course Builder Component or as seen when modifying the Course. 
  • Where a learning activity was created on the class, use the due date in comparison to the other due dates in the project.
    • For example, within the Health & Fitness Unit:
      • Quiz: What is Health?
      • Project: Fitness Testing & Goals
        • Due Work: Initial Fitness Test Results
        • Due Work: Fitness Goals
      • Due work: 2-week Training Plan
      • Due work: Participate in 2-week Training Plan
      • Project: Training Reflection
        • Due Work: Final Fitness Test Results
        • Due Work: Training Plan Reflection

NOTE: Page sequencing can only be done by the school during the upload process. After the uploading process, modifications to the sequencing needs to be done by the Schoolbox Support Team.

The Victorian Curriculum is designed as a learning continuum, allowing your school to track student achievement as they grow and develop over time. To support this, Schoolbox includes a Progression Point visualisation feature in Summative Reports.

This feature helps your school to demonstrate how students are progressing across academic periods by using data from assessments linked to the Victorian Curriculum. When assessments are mapped to curriculum codes, Schoolbox can compare a student’s current achievement with their previous results—if past data is available—making it easier to spot growth, trends, and areas for improvement.

To enable the Victorian Curriculum Progression Points in Schoolbox Summative Reports, you need to:

1. Set Up Academic Periods for Progression Point Visualisation
2. Set Up the Victorian Curriculum Grade Group
3. Set Up Assessments for the Current Academic Period
4. Add Historical Assessment Data
5. Enable Progression Points in Summative Reports

Set Up Academic Periods for Progression Point Visualisation

1. First, go to Administration > LMS > Academic Period and ensure academic periods are configured with the correct code format.
    
2. Use the correct code format - each academic period must follow this format for 'year-semester':
   1. Year — Four-digit calendar year (e.g. 2025).
   2. Semester — Number for the semester (e.g. 1 for Semester 1, 2 for Semester 2).
      Example:
      2025-1 represents Semester 1 of the 2025 academic year.
       

Set Up the Victorian Curriculum Grade Group

1. Next, go to Administration > LMS > Grades.
   This opens the Grades page for you.
    

2. In Grade Group, set up the ‘Victorian Curriculum grade group’ as follows: 

   Lower Bound	Normalised Grade	Caption
   0	0	A
   3.5	3.5	B
   7	7	C
   10.5	10.5	D
   14	14	0.5
   17.5	17.5	F
   21	21	F.5
   24.5	24.5	1
   28	28	1.5
   31.5	31.5	2
   35	35	2.5
   38.5	38.5	3
   42	42	3.5
   45.5	45.5	4
   49	49	4.5
   52.5	52.5	5
   56	56	5.5
   59.5	59.5	6
   63	63	6.5
   66.5	66.5	7
   70	70	7.5
   73.5	73.5	8
   77	77	8.5
   80.5	80.5	9
   84	84	9.5
   87.5	87.5	10
   91	91	10.5
   94.5	94.5	11

Set Up Assessments for the Current Academic Period

1. Next, make sure 'Progression Points' appear correctly in Summative Reports. Your assessments must follow these guidelines when you create a Summative Report or edit a Summative Report:
   1. ‘Map a curriculum code’ to each assessment (Due Work, Quiz, or Project) using the correct ‘Victorian Curriculum code’.
   2. Use a ‘consistent Work Type’ that is set up specifically for reporting.
   3. Make sure all ‘assessment dates’ (Publish, Open, Due, and Late) fall ‘within the academic period’ you’re reporting on.
   4. Set the Mark Type to Letter Grade for both Input and Display, and choose the appropriate Victorian Curriculum Grade Group.

Add Historical Assessment Data

Schoolbox can only show Progression Points from past academic periods if historical assessment data is available and correctly set up.

If this data is missing, you can ‘bulk upload historical results’ into class pages using the Bulk Feedback Import tool. This tool lets you upload assessments with a specific ‘historical Publish Date’, making it possible to include past data in Summative Reports.

Make sure the uploaded assessments follow the same setup rules as current ones—like curriculum codes, work types, and mark types.

To upload historical assessment data into Schoolbox:

1. Go to Administration > LMS > Bulk Feedback Import.
   This opens the Bulk Feedback Import page.
    
2. Download the provided ‘.csv template’ to use as your upload file.
    
3. In your .csv file, include the following fields:
   1. Class Code
   2. Student External ID
   3. Normalised Mark — Use a ‘numerical score’ (e.g. 77), not a learning level (e.g. 9).
   4. Publish Date — This must fall within the ‘correct historical academic period’ (e.g. 2024-2).
       
4. Make sure these fields are filled out correctly:
   1. Due Work Title — Must exactly match the name of the Due Work item on the class page.
   2. Work Type — Must match a ‘valid reporting Work Type’.
   3. Feedback Author — This field is required; otherwise, the upload will fail.
       
5. Once your .csv is ready and checked, upload it using the Bulk Feedback Import tool to import the results.
   This ensures that historical assessments appear correctly in Summative Reports with Progression Point visualisation.

Enable Progression Points in Summative Reports

To enable Progression Point visualisation in a Summative Report, follow steps 14 and 19 to enable ‘Curriculum Progressions’ when you create a Summative Report.

Note: Make sure you select the appropriate Work Type used for reporting (e.g. Assessments linked to the Victorian Curriculum).