Learning Moments

A Learning Moment is a snapshot capturing a students learning, progress and development. Learning Moments can be shared as a photo, video, audio, file or text and can be created by students, staff and parents. A teacher can create a learning moment for an individual student or for a group of students.

On this page, you will find the following information:

How to access Learning Moments 

How a student can create a Learning Moment

How a teacher can create a Learning moment for individual students

How a teacher can create a Learning Moment for a group of students

Allow parents to create Learning Moments

How to comment on a Learning Moment

Enable Learning Moments Moderation (as a Superuser)

Moderate Learning Moments (as a school staff)

1. Navigate to a student's Profile Page by searching for their name in the search bar. Alternatively, navigate to a student's Profile Page by selecting their name from a Class List.

2. Scroll down to the Activity Feed. From here, you can view all Learning Moments that have been shared for this student by filtering by 'Learning Moments'.

1. Students can select Share Learning via the Student Toolkit to the Student Dashboard, if this has been added by your school.
   
   Alternatively, a Learning Moment can be created from the Student Profile Page, which the student can access by selecting their profile image and then selecting 'Profile'. 
   From the Profile Page, a student can select Share Learning: 
   
    
2. Students can then select the type of Learning Moment they want to create.
   If on a mobile device, such as an iPad or Tablet, students can take a photo using the camera on the device, and share it as a Learning Moment:
   
   
   Students can also use the camera on a mobile device to record a video to share:
   
   
   If the student is using a mobile device, laptop, or another device, they will be able to record audio:
   
   
   Students can also upload a file from their device:
   
   
   Finally, the student can select to write something, allowing them to type directly about their learning:
   
   
   Note: Students can add multiple pieces of evidence, such as 2 photos, 1 video, or 4 audio recordings, to the same Learning Moment.
    
3. The student can add a description to their Learning Moment:
   
    
4. The student can also select a tag from a list that your school has created:
   
    
5. Next, in Classes and Groups, the student can select one or more classes or groups.
    
6. When done, select Submit for approval.
   Note: Students can also choose Save for later to keep a Learning Moment as a draft. They can come back and finish or submit it later.
   
   This sends the Learning Moment to the teacher for review and approval as part of the moderation process.
   
   Note: If your school has turned off moderation, you can select Publish to finalise the Learning Moment. 

1. Navigate to the Profile Page of the student for which you wish to create a Learning Moment.

2. Select 'Share Learning'.

3. Select the type of Learning Moment you wish to capture.

4. Complete the description of the Learning Moment.

5. Select Tags if required.

6. Select Curriculum Codes if required.

7. Select 'Submit'.

1. Navigate to your Class List.

2. Use the checkboxes to select the students for whom you wish to create a Learning Moment.

3. Select 'Share Learning Moment'.

4. Select the type of Learning Moment you wish to capture.

5. Complete the description of the Learning Moment.

6. Select Tags if required.

7. Select Curriculum Codes if required.

8. Select 'Submit'.

Parents can also create a Learning Moment for their children.

Ensure that Parents are enabled to create Learning Moments in Administration > System Settings > Policy.

NOTE: This action will need to be performed by a Superuser.

Parents are able to create a Learning Moment for their child through the following steps:

1. Navigate to your child’s profile page by selecting their name from the Parent Dashboard.

2. Select ‘Share Learning’.

3. Select the type of Learning Moment you wish to capture.

4. Complete the description of the Learning Moment and add a tag if required.

5. Select ‘Submit’.

Students, staff and parents are able to view and comment on Learning Moments.

NOTE: To allow Parents to comment, ensure that Parents are enabled to comment on Learning Moments in Administration > System Settings › Policy.

1. Navigate to the student’s Learning Activity within the Activity Feed.

2. Select ‘Add a comment’.

3. Enter your comment.

4. Select 'Post comment'.

As a Superuser, you can enable Learning Moments moderation so school staff can review and approve the Learning Moments that students submit. This feature ensures that all content is checked before it becomes visible to students and parents.

To enable the Learning Moments moderation:

1. Go to Administration > System Settings > Policy.
   This opens the Policy settings page for you.
    
2. Scroll to Enable Learning Moments Moderation.
    
3. Toggle it to ON.
    
4. When done, select Save.
   This enables the Learning Moments moderation.
    
5. Next, go to Administration > User Management > Lists - Year Levels.
   This opens the Year Levels settings page for you to enable it for one or more year levels.
    
6. Scroll to the specific year level and then select the Modify icon <pencil icon>.
    
7. Select the Learning Moments Moderation checkbox, select Save Display Options, and then select Save.
   This enables the Learning Moments moderation for the year level.  
   
   You’ve now enabled the Learning Moments moderation for one or more year levels.

When a student creates a Learning Moment - a reflection or a piece of work they want to share - you can review and moderate it after the student submits their Learning Moment for approval. A Learning Moment might be a photo, video, writing sample, or another type of learning evidence submitted for review.

Moderation of a Learning Moment is recommended as it ensures that what students share is appropriate, relevant, and aligns with school expectations before it becomes visible to students and parents. 

You moderate Learning Moments in Schoolbox through your class page. As a school staff, you review it and move it through different states, giving feedback or approval where needed. Every Learning Moment being moderated goes through the following states:

• Requires Approval
• Requires Update (optional)
• Published
   

Moderate a Learning Moment

To review and approve a Learning Moment:

1. Access your class page in Schoolbox. For this, add /learning/classes at the end of your homepage URL. Select Enter for your Class page to display.
   (or)
   In the top menu, select Classes . 
   This displays your Class page.
    
2. Next, choose the class where the Learning Moment was submitted.
   This opens the class page for you.
    
3. From the Learning Moments component on your class page, select View Cohort Learning Moments.
   Note: You can also select Cohort Learning Moments from the 3-dot menu iconof the Classes or Groups homepage.
   This opens the ‘Cohort Learning Moments’ page for you. You’ll see a list of Learning Moments that students have submitted for moderation, as well as drafts that students have saved for later. Learning Moments ready for moderation will display with a ‘Requiring Approval’ label. 
   You’ll also find filters to help you manage submissions more efficiently. You can filter by:
   • Filter by students - enter one or more student names.
   • Filter by authors - enter one or more author names.
   • Filter by classes and groups - enter one or more classes or groups.
   • Start date and End date -  Select the date range.
   • Filter by tags - Select one or more tags from the list.
   • Filter by state - Select the checkbox to choose a state such as Draft, Published, Requiring approval, or Requiring update.
     When done, select Apply Filters for the results to display.
      
4. Next, open the Learning Moment to review it.
    

5. After reviewing the content, select the 3-dot menu icon.
   You can: 

   • Select Approve to finalise the Learning Moment.
     This action confirms the Learning Moment is ready to be shared. Once approved, the ‘draft’ or ‘requiring update’ label will disappear and the Learning Moment will become visible to students and parents.
      
   • If the Learning Moment needs changes, you can send it back to the student for editing. You can select Request Update. 
     A pop-up window appears.
      
     • In Request update, provide feedback for the student to update the Learning Moment before it is published.
        
     • Select Request update for your comment to be sent to the student. 
       The label for the Learning Moment changes to ‘Requiring Update’.
        
   • From the 3-dot menu icon, select Modify to make changes to the Learning Moment. Then, you are able to Save for later, Request update or Approve the Learning Moment.
      

   Note: If you added any feedback comments in Step 8, you’ll see them when you open the Learning Moment to make changes.
    

6. If everything looks good with the Learning Moment, select Publish.
   This publishes the Learning Moment to the students and parents.
   
   You’ve now moderated the Learning Moment for the student(s).

Notes: 

• Moderation only applies to student-created Learning Moments.
• Learning Moments submitted by staff or parents do not go through the moderation process.
• If the Learning Moment is inappropriate, submitted by mistake, or no longer needed, select Delete from the 3-dot menu icon . Deleting a Learning Moment is permanent, and it cannot be recovered. Make sure this is the right action before confirming.
• If students are about to move up a year level, please make a special effort to approve or delete any pending Learning Moments before the system updates their moderation settings. This helps maintain appropriate oversight and ensures only reviewed content is published.