Fixtures

We recommend creating a link to the Fixtures component either through your side or top menu (set up by system administrators), or by adding the URL to the 'My Links' section of the side menu (completed by the individual user). The link will provide access to the Fixtures Landing Page (below).

NOTE: The Fixtures landing page can only be accessed by users that have Sports Administrator permissions, or Superuser access. So, if users without these permissions click the link, they will see an error page. We therefore strongly recommend that users with Sports Administrator permissions add the link to their side menu through the My Links section.

Adding Fixtures to 'My Links'

1. In your Side Menu, select the pencil icon next to 'My Links'.

2. Select the '+' icon in the top right corner to add a new link.

3. Add the Fixtures link, (your instance URL + ‘/fixtures’), and name it (E.g. Fixtures). 

4. Select 'Add'. You will now be able to see the Fixtures link in your Side Menu, under 'My Links'.

NOTE: The below steps will only be accessible for Sports Administrators and Superusers. Other users will be able to access information about upcoming and previous matches through the dashboard or homepage fixtures components.
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Creating a link in your Side Menu

1. Go to Administration > Design > Side Menu.

2. Explore the menu items folder structure and decide where you would like the link to be positioned.

NOTE: If you want the link to appear directly on the side menu, rather than a sub-menu, do not click the '' button in the Menu Items. Clicking this button expands the folder structure.

NOTE: You may like your link to be in a folder within a folder. In this instance, click the '' button next to as many of the folders you would like until you find the location you desire.

3. Select the '+’ icon to add a new menu item.

4. Enter the name of your link in the title field. E.g. Fixtures

5. Enter ‘/fixtures’ in the URL field.

6. Decide if you would like the page to open in a new or the same window, and select from the Destination Target dropdown menu. 

7. Choose the campuses you would like to provide access for, by selecting the appropriate boxes in the campus field.

8. Select the roles you would like to provide access for, using the appropriate boxes in the role field.

9. Select 'Save'.

Creating a link in your top menu

1. Go to Administration > Design > Top Menu.

2. Select the '+' icon to add a new item.

3. Enter the name of your link in the 'Title' section (e.g. Fixtures). You can also add a hover description, such as "Access your fixtures".

4. Use the dropdown menu to select an icon.

5. Set the destination URL, in this case, ‘/fixtures’.

6. Decide if you would like the page to open in a new or the same window, and select from the Destination Target dropdown menu. 

7. Choose the campuses you would like to provide access for, by selecting the appropriate boxes in the campus field.

8. Select the roles you would like to provide access for, using the appropriate boxes in the role field.

9. Select 'Save'.

1. Select 'Fixtures' from the top menu.

2. Or, add '/fixtures' to the end of your instance URL.

 A team consists of players, but not necessarily the same players, all the time. Players can be added to a division lobby where they can be added to and removed from a team. Players may also be assigned particular positions (optional). Players will receive notifications when they are assigned to and removed from a team, and when a match time and/or venue is updated.

Before you can set up teams, you need to set up divisions.

This will give instructions on how to create teams within a division of the fixtures element in Schoolbox. You will be able to assign positions once players have been added to a team. 

1. Navigate to your fixtures menu, either through a Side Menu link, the Top Menu of your interface, or through the URL (ie. /fixtures)

2. Select 'Sports'.

3. Select the sport/activity you would like to add a team to.

4. You can enter a team to a division in two ways:

• Select the 3-dot menu > Add New Team.

• Select the name of the division (this will take you to the Division Lobby), then select the '+' icon in the ‘Teams’ section.

5. Give your team a name, select a homepage (if applicable) and a coach.

6. Select 'Create Team'.

A 'season' is a field of time that schools can define in order to group matches. Seasons can overlap with one another to suit the different sports/competitive activities available. Seasons must be set up before you can create divisions or matches. When setting up a division and a match, you need to allocate a season. So, it's important that seasons are set up as part of the initial process.     

Setting up Individual Seasons:

1. Navigate to your fixtures menu, either through a Side Menu link, the Top Menu of your interface, or through the URL (ie. /fixtures)

2. Select 'Seasons'.

3. Select the '+' icon in the top right corner to create a new season.

4. Enter the name of your season and select the appropriate dates.

5. Select 'Create Season'.

Setting up Seasons (bulk load)

1. Go to your Fixtures menu either through a side menu link, the top menu of your interface, or through the URL (ie. /fixtures).

2. Select 'CSV Import'.

3. Select 'Seasons Template' to download.

4. Populate the 'Name', 'Start Date' and 'End Date' columns in the downloaded template with the details of the seasons for your school's fixtures.

NOTE: Do not remove 'Season' in the 'Type' column of the downloaded template.

5. Attach the completed Seasons CSV.

6. Select 'Import'.

You should now see the list of bulk uploaded seasons in the 'Seasons' (/fixtures/seasons) section of the Fixtures menu.

1. Navigate to your fixtures menu either through a side menu link, the top menu of your interface, or via the URL (ie. /fixtures).

2. Select 'Venues'.

3. Select the '+' icon in the top right corner to enter a new venue.

4. Enter the name of the new venue in the empty box that appears.

A 'division' is a collection of teams belonging to a sport/competitive activity. For example, Basketball could contain a 'Year 7 Girls' division. Once you have set up divisions, you will be able to add teams. You will also have access to the division lobby where you can assign players to teams and positions. 

This page will help instruct you on how to create divisions of sports/competitive activities within the Fixtures element of your Schoolbox instance. 

1. Navigate to your fixtures menu either through a side menu link, the top menu of your interface, or via the URL (ie. /fixtures).

2. Select 'Sports'.

3. Select the sport/activity you would like to enter a division within.

4. From the 3-dot menu, select 'Add new division'.

5. Enter the name of your group, select season and add a Homepage URL (if applicable).

6. Select 'Create Division'.

1. From the Division page, select the 'show all players' from the dropdown menu below the Players area.

2. Find the team you wish to add players to from the Teams area.

3. Using the grab handle, drag and drop the players you wish to add to the Teams area on the right of the page.

NOTE: Players and positions must be added to the sport before proceeding.

1. Navigate to the division lobby of your sport/activity.

2. Select the person icon next to the player you want to assign a position to.

3. Select the position you wish to assign the player to.

The positions of each player will be displayed below their name.

1. Navigate to your fixtures menu either through a side menu link, the top menu of your interface, or via the URL (ie. /fixtures).

2. Select 'Sports'.

3. Select the sport/activity you wish to enter a match to.

4. You will now be in the ‘Divisions’ area of that activity. Find the division you are adding a match to, select the 3-dot menu> View Fixture.

5. Ensure the match you would like to enter is for the season selected. Select the '+' icon to enter a match.

6. This will open the 'Create Match' page. Work through the options by choosing the date, time, teams and any notes required.

7. Select 'Create Match'.

Your match will now display on the Fixtures page for that division and any Fixtures components found on Homepages or Dashboards for the students and parents connected to this division.