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The Education Outside the Classroom (EOTC) module is an effective and efficient administration tool to manage out-of-school events/excursions. It provides an area for staff to put in requests and plans for excursions and administrators to approve or deny requests. It integrates with the calendar and resource booking systems, making it a convenient one-stop-shop.
This area will provide you with all the information you need about using the EOTC in Schoolbox:
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Access to the EOTC module will change depending on where your school chooses to locate it.
Add /modules/eotc/myReview to the end of the URL from your dashboard.
As a superuser or a user with EOTC permissions, add /modules/eotc/permission/modify to the end of the URL from your dashboard.
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To facilitate navigation, the following pages need to be added as links to the side menu:
All the other EOTC pages are accessible via the above 4 pages.
NOTE: Users can also link through to the pages via an EOTC landing page.
1. Add /modules/eotc/permission/modify to the end of your URL. E.g: https://exampleschoolbox/modules/eotc/permission/modify
2. Search the user in the search field.
3. Select a campus to which the settings will apply for the user selected.
4. Select the statuses, these are what actions the user will be able to perform.
5. Select the subscriptions the user will receive notifications for.
6. Select 'Assign'.
1. Add /modules/eotc/config/modify to the end of your URL. E.g: https://exampleschoolbox/modules/eotc/config/modify
2. Configure the available settings including:
3. Select 'Submit'.
1. Navigate to Administration > Notifications
2. Locate the 'EOTC' notification settings.
3. Set notification preferences for staff members that are initiating, in charge of and/or moderating EOTC events.
1.Navigate to Administration > Calendar > Subscribe
2. Toggle on EOTC to allow EOTC calendar events to appear on the Schoolbox calendar.
NOTE: The EOTC terminology can be customised to a term specific for your school, therefore it may be called something other than EOTC.
NOTE: Prior to approval, EOTC events will be visible on the calendar only to moderators, involved staff and the teacher in charge. Once it is approved, the event will be visible to everyone. Events awaiting approval show translucent and approved events show opaque on the calendar.
Your school may wish to change what EOTC and related EOTC terms are called in your instance. This can be done through the Administration settings.
1. Navigate to Administration > Terminology
2. Navigate to the EOTC terminology you wish to change and alter the Singular Form and Plural Form.
3. Select 'Save'.
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1. Create a page inside the Resource Browser to hold the tiles that will navigate to the vairous parts of the EOTC module. This page will need to be blank or with just one Tile component on it.
2. Navigate to this page and create 4 tiles similar to those displayed below. Each tile will require the corresponding URL applied:
My EOTC events (all staff): /modules/eotc/myReview
Pending EOTC events workflow (users with permissions): /modules/eotc/review
EOTC permissions (superusers): /modules/eotc/permission/modify
EOTC configuration option (superusers): /modules/eotc/config/modify
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1. Navigate to the Side Menu.
2. Select Staff Services > EOTC > My EOTC Events. Alternatively, add /modules/eotc/myReview to the end of your homepage URL.
3. The My EOTC Events Page for all staff displays all unique events that the individual staff member has created in a list view.
4. Select the '+' icon on the top right hand corner to make a new Event.
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1. Navigate to the Side Menu.
2. Select Staff Services > EOTC > My EOTC Events. Alternatively, add /modules/eotc/myReview to the end of your homepage URL.
3. Select the '+' icon on the top right hand corner to make a new event.
4. Enter all necessary details, including a title, date range, location, type, campus etc.
5. When complete, select 'Submit for Initial Approval'.
6. You may then make adjustments to your event, or return to the events list by selecting 'Back to my EOTC Events'.
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Viewing an existing Event Booking Request
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